Personal Assistant / Operations

This role exists to bring order, structure, and follow-through to the owners’ day-to-day work and personal obligations. You will be responsible for managing calendars, emails, tasks, paperwork, and logistics so the owners can stay focused on high-level leadership and decision-making.

Key responsibilities include:

• Managing and maintaining both owners’ calendars with accuracy and foresight

• Navigating, organizing, and responding to email inboxes as directed

• Tracking, prioritizing, and executing tasks assigned by the owners across multiple businesses

• Handling paperwork, forms, documentation, and records with precision

• Coordinating meetings, travel, events, and logistics

• Following established processes while ensuring details are correct and complete

• Running errands and handling personal-assistant tasks as needed

• Communicating clearly with internal team members, vendors, and partners

• Maintaining strict confidentiality and professionalism

Skills & Attributes Needed

• Process-driven with strong respect for structure and systems

• High attention to detail and conformity (accuracy matters)

• Enjoys paperwork, organization, and task completion

• Strong mental initiative and internal drive—able to see what needs to be done and do it

• Comfortable managing multiple calendars and email inboxes

• Excellent follow-through and accountability

• Proficient in Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)

• Organized, dependable, and discreet